Cookie Policy

Cookie Policy of RESHAPE Virtual Summit

This document informs Users about the technologies that help this Application to achieve the purposes described below. Such technologies allow the Owner to access and store information (for example by using a Cookie) or use resources (for example by running a script) on a User’s device as they interact with this Application.

For simplicity, all such technologies are defined as “Trackers” within this document – unless there is a reason to differentiate.

For example, while Cookies can be used on both web and mobile browsers, it would be inaccurate to talk about Cookies in the context of mobile apps as they are a browser-based Tracker. For this reason, within this document, the term Cookies is only used where it is specifically meant to indicate that particular type of Tracker.

Some of the purposes for which Trackers are used may also require the User’s consent. Whenever consent is given, it can be freely withdrawn at any time following the instructions provided in this document.

This Application uses Trackers managed directly by the Owner (so-called “first-party” Trackers) and Trackers that enable services provided by a third-party (so-called “third-party” Trackers). Unless otherwise specified within this document, third-party providers may access the Trackers managed by them.

The validity and expiration periods of Cookies and other similar Trackers may vary depending on the lifetime set by the Owner or the relevant provider. Some of them expire upon termination of the User’s browsing session.

In addition to what’s specified in the descriptions within each of the categories below, Users may find more precise and updated information regarding lifetime specification as well as any other relevant information – such as the presence of other Trackers – in the linked privacy policies of the respective third-party providers or by contacting the Owner.

Activities strictly necessary for the operation of this Application and delivery of the Service

This Application uses so-called “technical” Cookies and other similar Trackers to carry out activities that are strictly necessary for the operation or delivery of the Service.

Third-party Trackers

  • Traffic optimization and distribution
    This type of service allows this Application to distribute their content using servers located across different countries and to optimize their performance.
    Which Personal Data are processed depends on the characteristics and the way these services are implemented. Their function is to filter communications between this Application and the User’s browser.
    Considering the widespread distribution of this system, it is difficult to determine the locations to which the contents that may contain Personal Information of the User are transferred.

    Cloudflare (Cloudflare Inc.)
    Cloudflare is a traffic optimization and distribution service provided by Cloudflare Inc. The way Cloudflare is integrated means that it filters all the traffic through this Application, i.e., communication between this Application and the User’s browser, while also allowing analytical data from this Application to be collected.
    Personal Data processed: Tracker; IP addresses, system configuration information, and other information about traffic to and from Customers’ websites, devices, applications, and/or networks (collectively, “Log Data”)

    Place of processing: United States – Privacy PolicyOpt Out.

Other activities involving the use of Trackers

Experience enhancement

This Application uses Trackers to provide a personalized user experience by improving the quality of preference management options, and by enabling interaction with external networks and platforms.

  • Interaction with external social networks and platforms
    This type of service allows interaction with social networks or other external platforms directly from the pages of this Application.
    The interaction and information obtained through this Application are always subject to the User’s privacy settings for each social network.
    This type of service might still collect traffic data for the pages where the service is installed, even when Users do not use it.
    It is recommended to log out from the respective services in order to make sure that the processed data on this Application isn’t being connected back to the User’s profile.

    Twitter Tweet button and social widgets (Twitter, Inc.)
    The Twitter Tweet button and social widgets are services allowing interaction with the Twitter social network provided by Twitter, Inc.

    Personal Data processed: Display name, username, password, email address, phone number, time zone and language, account creation date, public information on Twitter, contact information and address books, direct messages and non-public communications, payment information.

    Place of processing: United States – Privacy Policy

    Facebook Like button and social widgets (Facebook, Inc.)
    The Facebook Like button and social widgets are services allowing interaction with the Facebook social network provided by Facebook, Inc.
    Personal Data processed: Information provided during Facebook usage, networks and connections, information about payments, device information, information from websites and that use Facebook services, information from third-party partners, Facebook companies

    Place of processing: United States – Privacy Policy.

  • Collecting and sharing event data
    Hopin will collect attendee data for RESHAPE and this data will be shared with event sponsors which include attendee event behaviour, sessions attended, marketing collateral downloaded, meetings attended on HOPIN, and sessions saved.

    Hopin
    Hopin is an all-in-one virtual event management software platform for managing events and experiences.
    Personal Data processed: First name, last name, maiden name, Hopin username, Hopin password, marital status, title, date of birth, gender, event audio-visual content, home address, email address, telephone numbers, payment details, IP data, login data, browser type and version, hardware information, time zone setting and location, browser plug-in types and versions, operating system and website, interests, volunteer record, preferences, feedback, survey responses, length of visits, page views, navigation paths, page interaction informations (such as scrolling, clicks, mouse-overs, and mouse tracking), timing, frequency, and pattern of use, interactions with event materials, videos, chats, and messaging.

    Place of processing: U.K. – Privacy Policy – To opt out, reach out [email protected], more details can be found here

Measurement

This Application uses Trackers to measure traffic and analyze User behavior with the goal of improving the Service.

  • Analytics
    The services contained in this section enable the Owner to monitor and analyze web traffic and can be used to keep track of User behavior.

    Google Analytics (Google LLC)
    Google Analytics is a web analysis service provided by Google LLC (“Google”). Google utilizes the Data collected to track and examine the use of this Application, to prepare reports on its activities and share them with other Google services.
    Google may use the Data collected to contextualize and personalize the ads of its own advertising network.

    Personal Data processed: Tracker and Usage Data.
    Place of processing: United States – Privacy PolicyOpt Out.

    Hotjar (Hotjar Ltd.)
    Hotjar is a website heatmap service provided by Hotjar Ltd. Hotjar shows user behavior that helps its users make the right webpage changes, improve UX, and grow conversions.

Personal Data processed: a unique user identifier, UUID (IP addresses are suppressed)

Place of processing: United States – Privacy PolicyOpt Out.

Targeting & Advertising

This Application uses Trackers to deliver personalized marketing content based on User behavior and to operate, serve and track ads.

  • Advertising
    This type of service allows User Data to be utilized for advertising communication purposes. These communications are displayed in the form of banners and other advertisements on this Application, possibly based on User interests.
    This does not mean that all Personal Data is used for this purpose. Information and conditions of use are shown below.

    Some of the services listed below may use Trackers to identify Users or they may use the behavioral retargeting technique, i.e. displaying ads tailored to the User’s interests and behavior, including those detected outside this Application. For more information, please check the privacy policies of the relevant services.
    In addition to any opt-out feature offered by any of the services below, Users may opt out by visiting the Network Advertising Initiative opt-out page.

    Users may also opt-out of certain advertising features through applicable device settings, such as the device advertising settings for mobile phones or ads settings in general.

    Microsoft Advertising (Microsoft Corporation)
    Microsoft Advertising is an advertising service provided by Microsoft Corporation.
    Personal Data processed: Name and contact data, credentials, demographic data, payment data, subscription and licensing data, payment and account history, browse history, device, connectivity, and configuration data, error reports and performance data, troubleshooting and help data, interests and favorites, content consumption data, searches and commands, voice data, text, inking, and typing data, images, contacts and relationships, social data, location data, content, video or recordings, feedback and ratings, traffic data.
    Place of processing: United States – Privacy PolicyOpt Out.

    LinkedIn Ads (LinkedIn Corporation)
    LinkedIn ads is a social media advertising service provided by LinkedIn Corporation.

Personal Data processed: Name, Email Address, Mobile Number, Password, Payment Details (for Premium), education, work experience, skills, photo, city or area, endorsements, survey and form responses, resume details, engaged content, contact and calendar information, partners, log-ins, device information and IP addresses, pixels and ad tags, proxy server, operating system, web browser and add-ons, device identifier and features, cookie IDs and ISP, mobile carrier, messages, workplace and school provided information.

Place of processing: United States – Privacy PolicyOpt Out.

Facebook Ads (Facebook, Inc.)
Facebook ads is a social media advertising service provided by Facebook, Inc.

Personal Data processed: Information provided during Facebook usage, networks and connections, information about payments, device information, information from websites and that use Facebook services, information from third-party partners, Facebook companie

Place of processing: United States – Privacy PolicyOpt Out.

Twitter Ads (Twitter, Inc.)
Twitter ads is a social media advertising service provided by Twitter.

Personal Data processed: Display name, username, password, email address, phone number, time zone and language, account creation date, public information on Twitter, contact information and address books, direct messages and non-public communications, payment information.

Place of processing: United States – Privacy PolicyOpt Out.

  • Managing contacts and sending messages
    This type of service makes it possible to manage a database of email contacts, phone contacts or any other contact information to communicate with the User.
    These services may also collect data concerning the date and time when the message was viewed by the User, as well as when the User interacted with it, such as by clicking on links included in the message.

    Hubspot
    Hubspot is an email address management and message sending service provided by Hubspot. 

Personal Data processed: Company name; country; email address; first name; gender; last name; phone number; profession; information that is available on the internet; IP address, geographical location, browser type, referral source, length of visits and pages viewed. 

Place of processing: United States – Privacy PolicyOpt out.

How to manage preferences and provide or withdraw consent

There are various ways to manage Tracker related preferences and to provide and withdraw consent, where relevant:

Users can manage preferences related to Trackers from directly within their own device settings, for example, by preventing the use or storage of Trackers.

Additionally, whenever the use of Trackers is based on consent, Users can provide or withdraw such consent by setting their preferences within the cookie notice or by updating such preferences accordingly via the relevant consent-preferences widget, if available.

It is also possible, via relevant browser or device features, to delete previously stored Trackers, including those used to remember the User’s initial consent.

Other Trackers in the browser’s local memory may be cleared by deleting the browsing history.

With regard to any third-party Trackers, Users can manage their preferences and withdraw their consent via the related opt-out link (where provided), by using the means indicated in the third party’s privacy policy, or by contacting the third party.

Locating Tracker Settings

Users can, for example, find information about how to manage Cookies in the most commonly used browsers at the following addresses:

Users may also manage certain categories of Trackers used on mobile apps by opting out through relevant device settings, such as the device advertising settings for mobile devices, or tracking settings in general (Users may open the device settings, view and look for the relevant setting).

Advertising industry specific opt-outs

Notwithstanding the above, Users may follow the instructions provided by YourOnlineChoices (EU), the Network Advertising Initiative (US) and the Digital Advertising Alliance (US), DAAC (Canada), DDAI (Japan) or other similar services. Such initiatives allow Users to select their tracking preferences for most of the advertising tools. The Owner thus recommends that Users make use of these resources in addition to the information provided in this document.

The Digital Advertising Alliance offers an application called AppChoices that helps Users to control interest-based advertising on mobile apps.

Owner and Data Controller

Insider SG PTE LTD 

1 Scotts Road
#24-10 Shaw Centre
Singapore (2282208)

Owner contact email: [email protected]

Since the use of third-party Trackers through this Application cannot be fully controlled by the Owner, any specific references to third-party Trackers are to be considered indicative. In order to obtain complete information, Users are kindly requested to consult the privacy policies of the respective third-party services listed in this document.

Given the objective complexity surrounding tracking technologies, Users are encouraged to contact the Owner should they wish to receive any further information on the use of such technologies by this Application.

Definitions and legal references

Personal Data (or Data)

Any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person.

Usage Data

Information collected automatically through this Application (or third-party services employed in this Application), which can include: the IP addresses or domain names of the computers utilized by the Users who use this Application, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilized to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server’s answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilized by the User, the various time details per visit (e.g., the time spent on each page within the Application) and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User’s IT environment.

User

The individual using this Application who, unless otherwise specified, coincides with the Data Subject.

Data Subject

The natural person to whom the Personal Data refers.

Data Processor (or Data Supervisor)

The natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the Controller, as described in this privacy policy.

Data Controller (or Owner)

The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data, including the security measures concerning the operation and use of this Application. The Data Controller, unless otherwise specified, is the Owner of this Application.

This Application

The means by which the Personal Data of the User is collected and processed.

Service

The service provided by this Application as described in the relative terms (if available) and on this site/application.

European Union (or EU)

Unless otherwise specified, all references made within this document to the European Union include all current member states to the European Union and the European Economic Area.

Cookie

Cookies are Trackers consisting of small sets of data stored in the User’s browser.

Tracker

Tracker indicates any technology – e.g Cookies, unique identifiers, web beacons, embedded scripts, e-tags and fingerprinting – that enables the tracking of Users, for example by accessing or storing information on the User’s device.

Legal information

This privacy statement has been prepared based on provisions of multiple legislations, including Art. 13/14 of Regulation (EU) 2016/679 (General Data Protection Regulation).

This privacy policy relates solely to this Application, if not stated otherwise within this document.

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